Provisional By-laws of the
School of Medicine Alumni Chapter,
Stony Brook University
Alumni Association

ARTICLE I Name

The name of the Chapter shall be:
THE ALUMNI CHAPTER OF THE SCHOOL OF MEDICINE, STONY BROOK UNIVERSITY ALUMNI ASSOCIATION

ARTICLE II
Purpose

The purposes of the Chapter shall be:

1. To advance the interests of the School and, through the School, the interests of professional education in medicine;


2. To foster professional and social contacts among alumni.


3. To show a personal commitment to the School of Medicine by supporting the fund-raising activities of the School and encouraging others in that effort.

ARTICLE III
Membership

1. There shall be three categories of membership in the Chapter:
   1. Regular full membership will constitute those persons who have received an MD or Ph.D. from the School of Medicine.
   2. Honorary status shall constitute those persons who have had this designation conferred by the Alumni Board. Honorary members shall neither be voting members nor serve as elected members of the Alumni Board.
   3. A status as "Friend of the School of Medicine" shall constitute those that are members of the university community not possessing a degree from the School of Medicine and have applied for membership in accordance with these bylaws. "Friends" shall neither be voting members of the chapter nor serve as elected members of the Alumni Board.
2. Dues:
   1. Annual paid dues will be expected of all members that hold regular membership, or status as "Friends."
   2. Lifetime membership paid to either the Stony Brook University Alumni Association or School of Medicine Alumni Chapter can be paid in lieu of annual dues.
   3. First year graduates, of any degree, automatically receive full membership for a period of one year. Graduates in accredited residency or fellowship programs may apply for a reduction in their annual membership dues.

ARTICLE IV
Officers

Section 1. Eligibility

Any member of the Chapter in good standing is eligible to become an officer. Students and "Friends" are not eligible to be officers.

Section 2. Titles

The Executive Committee or officers of the Chapter shall be President, Vice President, Secretary, Nominations Committee Chair and Alumni Faculty Representative.

Section 3. Term of Office

The term of office for all officers shall be two (2) years. The President and Nominations Committee Chair shall be elected in even-numbered years and the Vice-President, Secretary and Alumni Faculty Representative shall be elected in the odd-numbered years. When an office other than President falls vacant during the interval between elections, it shall be filled by the Board from its membership (refer to Article VI, Section 1), the appointee is to hold office for the unexpired term. If the Presidency falls vacant, the Vice President shall fill the unexpired term and the Board shall appoint a new Vice President.

1. All retiring Alumni Board members will be awarded "Emeritus Status" and will be consulted for their expertise as needed following their terms of office.
2. All retiring Alumni Board Presidents will be invited to join a "Past-Presidents Association" for consultation, advice, and advocacy as needed by the current Alumni Board President.
3. Nonvoting Student Representatives will be invited to join the Alumni Board for one (1) year terms.

ARTICLE V
Duties of Executive Committee Officers

It shall be the duty of the President to preside at meetings of the Chapter and the Board. He/she shall be an ex-officio member of all committees and shall perform such other duties as customarily pertain to the office of President.

It shall be the duty of the Vice President to participate in planning with the President and staff, to represent the Chapter at meetings and functions, and to perform such other duties as requested by the President. It shall be the responsibility of the Vice President to assume the duties of the President in his/her absence.

It shall be the duty of the Secretary to maintain a record of any decisions, votes or resolutions made by the Board and to assist in drafting correspondence, coordinating meetings and performing other duties relating to alumni affairs as requested by the President. It shall also be the duty of the Secretary to maintain a record of any monies deposited in or withdrawn from the treasury in regard to action taken by the Board.

It shall be the duty of the Nominations Committee Chairperson to be an active member of the Executive Committee and chair the Nominations Committee. (See Article VII., Section 1).

It shall be the duty of each of the Alumni Faculty Representative to participate in Board meetings and to act as the Board liaison to the School of Medicine faculty.

ARTICLE VI
The Board

1. The Chapter shall elect a board so constituted as to represent the diverse profile of the alumni of the School of Medicine. Representation on the Alumni Board must consider degree held, geographic distribution, gender, race and ethnicity of candidates for Alumni Board and elected Alumni Board officers and representatives. The Board shall not consist of more than 36 members.
2. A student representative from each of the second and third class years will be invited to join the Alumni Board as non-voting members by appointment of the officers of the School of Medicine student government.

1. Board members may be elected to two consecutive terms, then be eligible for re-election after one year off the Board.
2. Membership terms of the Board shall be staggered, so that roughly one-half of the members may be elected each year.

A quorum of the Board shall consist of not less than one-third of the number of board members. In the presence of a quorum, the act of the majority of those present shall be the act of the Board.

ARTICLE VII
Committees

1. The Chairperson of the Nominations Committee shall be a member of the Executive Committee. The other members of the Nominations Committee shall be one or more members of the Board. Committee membership can include members of the Chapter that do not sit on the Board at the discretion of the Chair.
2. The duties of this Committee shall include: preparation of a multiple slate for all positions vacant or about to become vacant on the Board, counting the ballots, and aiding the President and Board in filling vacancies occurring during the year and such other duties as may from time to time be assigned by the President.
3. Presence on the Committee shall not exclude a Committee member from being nominated for office, however once said member accepts a nomination, the member must resign the Committee and be replaced at the discretion of the President.
4. The Committee shall have ballots prepared containing the names of the nominees for the various positions and suitable instructions for voting. Each section of the ballot shall provide adequately for write-in votes.
5. A ballot shall be mailed to each member of the Chapter.

1. The Bylaws committee shall develop and maintain the bylaws of the chapter.
2. In the circumstances when a Bylaws committee has not been appointed, the Executive Committee shall have that role.
3. The Bylaws of the chapter shall be reviewed, and when necessary revised, on an annual basis and ratified by the full board.

The President may appoint such committees as are necessary to conduct the program of the Chapter. These committees will be appointed for a limited period of time and will be reviewed at least annually by the Board. The chairpersons of these committees shall be appointed by the President and shall serve at the pleasure of the President.

ARTICLE VIII
Governance

The Chapter shall be governed by adherence to Roberts Rules of Order.

There will be at least four quarterly meetings a year and the proposed annual calendar will be posted in advance.

ARTICLE IX
Amendments

These By-Laws may be amended by a vote of the full membership of the Chapter. A ballot containing the proposed amendments is to be mailed to all members of the Chapter. To be passed, each proposed amendment requires a simple majority of those responding.

A ballot containing the proposed amendments shall be tallied in accordance with the practice and procedures established for the Nominations Committee.

These bylaws, as approved, will become fully effective on January 1, 2006.

Submitted November 6, 2004